Privacy Policy

Effective Date: [January 6th, 2026]
This Privacy Policy explains how Caledonia Dental Group (“we,” “us,” “our”) collects, uses, discloses, and protects information obtained from patients, website visitors, and users of our services.

1. Information We Collect

A. Patient Health Information

We collect health information, including medical/dental history and treatment records (Protected Health Information, “PHI”) in accordance with HIPAA privacy rules. This includes information created or received in connection with the care or payment for dental services. Caledonia Dental Group

B. Personal Information on the Website

We may collect personal data when you use our website or patient portal, such as:

• Name, address, email, telephone number

• Date of birth and insurance information

• Site usage data (IP address, cookies, device information)

2. Use of Your Information

We use information to:

• Provide dental care, billing, and administrative services

• Communicate appointment reminders and treatment information

• Process payments and insurance claims

• Improve our services and website functionality

• Comply with legal and regulatory obligations (e.g., HIPAA, public health reporting)

3. Disclosure of Information

A. Health Information:
Your PHI may be disclosed to:

• Other healthcare providers involved in your care

• Insurance companies for payment purposes

• Third‑party service providers who support our operations

Such uses/disclosures are permitted by HIPAA for treatment, payment, and health care operations unless you authorize other uses. Caledonia Dental Group

B. Website Data:
We may share non‑PHI with third‑party service providers (e.g., hosting providers, analytics). We do not sell your personal information.

4. Your Rights

Under HIPAA, you have rights regarding your PHI, including:

• Inspecting and copying your health records

• Requesting corrections to your records

• Requesting restrictions on certain uses/disclosures

• Receiving confidential communications

Contact our Privacy Officer for more information or to exercise these rights.

5. Data Security and Retention

We maintain administrative, technical, and physical safeguards to protect personal information. We retain your health information for as long as required by law and for treatment purposes.

6. Children’s Privacy

We do not knowingly collect personal information from individuals under the age of 13 without parental consent.

7. Cookies and Tracking

Our website may use cookies and similar technologies to enhance user experience and track usage. You may manage cookies through your browser settings.

8. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. Updated policy versions will be posted with an effective date.

9. Contact Information

If you have questions about this Privacy Policy or wish to exercise your rights, contact:

Caledonia Dental Group
9090 S Rodgers Court SE
Caledonia, Michigan 49316
Phone: 616‑891‑8141
Email: info@caledoniadentalgroup.com